Project Administrator - We offer a competitive compensation package and opportunity for growth!

Dedicated professionals. Exceptional results. Hamilton Stern is a construction management firm with a robust portfolio of commercial, industrial, and affordable housing projects. Our mission is to provide exceptional service that exceeds client expectations, while fostering a culture of safety, teamwork, and innovation.

To fulfill our mission, we are committed to hiring and retaining diverse and experienced professionals and focused on providing quality craftsmanship, professional integrity, transparent communication, and collaborative relationships on every project and with every client.

Summary of Position:

The Administration Manager supports general office operations as well as project management. Responsibilities include directly supporting one or more Project Managers, managing and leading the Project Administrator team, managing and leading the Office Administrator, and managing all associated processes and procedures to ensure smooth operations and an effective team.

Education and Experience:

Associate’s degree in business, administration, or a related field plus 5-10 years related experience, or an equivalent combination of education and experience. People management experience is required. Construction industry experience is preferred.

Essential Duties/Responsibilities:

· Manages the Project Administrator staff and the Office Administrator including hiring, training, performance management, development, and annual reviews.

· Accountable for subcontractor insurance compliance.

· Assists Project Manager(s) as needed during any stage of a project with scheduling meetings, creating, completing, and proof-reading documents, and coordinating with vendors, subcontractors, and project team.

· Assists Project Managers and project team with project start up and project close out.

· Works with Project Managers to issue, record, and file subcontracts, purchase orders, change orders, RFIs, submittals, and ASIs.

· Runs/completes various company reports such as utilization reports, affirmation of income reports, photo reports, insurance reports, etc.

· Assists with general office function by ensuring equipment is functioning, there are adequate supplies, and any disruptions are resolved.

· Reviews/corrects/approves invoices and bills.

· All other duties as assigned.

Required Skills/Abilities:

· Extensive administrative skills.

· People management skills.

· Emotional intelligence.

· Critical thinking, analytical, and well organized.

· Exceptional follow-up and follow-through.

· Judgement and decision making.

· Excellent verbal and written communication.

· Microsoft Office proficiency (Outlook, Word, Excel, and PowerPoint).

· Adobe Acrobat Pro proficiency.

Work Environment/Physical Requirements:

General office setting. Prolonged periods of sitting/standing at desk working on computer. Occasional visits to construction sites.

Job Type: Full-time

Pay: $65,000.00 - $75,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Vision insurance

Compensation package:

• Bonus opportunities

Experience level:

• 5 years

Schedule:

• 8 hour shift

Application Question(s):

• Are you interested in an in-office position?

Work Location: In person